Jobs NYC

Description We are seeking a highly organized and detail-oriented Legal Executive Assistant / Secretary to join our dynamic legal team. This role is pivotal in ensuring the smooth operation of the firm by providing essential secretarial and administrative support to a senior partner and his practice. The ideal candidate will be proactive, adaptable, and have a strong sense of responsibility, as well as the ability to handle multiple priorities in a fast-paced environment. As a key member of our team, you will directly contribute to the firm’s reputation for excellence by delivering exceptional service to both internal and external clients.

Responsibilities:

• Provide high-level administrative support to a team of attorneys, ensuring excellent client service and contributing to the firm’s reputation for excellence.

• Manage telephone support, administrative tasks, document production, and proforma editing.

• Assist attorneys with workload management, ensuring projects are completed on time and meeting quality standards.

• Review and edit billing proformas, work with billing specialists, and prepare client invoices.

• Assist with opening/closing client matters and preparing engagement letters.

• Prepare internal paperwork, schedule meetings, coordinate travel, and arrange refreshments for meetings as needed.

• Edit legal documents, including redlines, tables of contents, and authorities.

• Provide support to other legal and support staff as requested.

• Demonstrate knowledge of firm secretarial policies and administrative procedures.

Skills & Requirements:

• Strong communication skills, with the ability to maintain effective relationships with attorneys, clients, and staff.

• High attention to detail, ability to work independently, and prioritize tasks effectively.

• Law firm experience supporting at least four attorneys.

• Advanced skills in Word, Excel, PowerPoint, Outlook, and Adobe Pro.

• Knowledge of legal terminology and document preparation.

• Excellent verbal and written communication skills.

Physical Demands:

• Ability to remain stationary for extended periods and perform tasks requiring close vision and focus.

• Occasional lifting (up to 5 pounds) and movement around the office. Requirements • Minimum of 2 years of experience working as a Legal Secretary or Executive Assistant

• Proficient in using Adobe Acrobat for document management and editing

• Capable of handling billing functions, including invoicing, expense tracking, and financial reporting

• Skilled at briefing, with the ability to clearly and succinctly communicate complex legal information

• Demonstrated experience in calendar management, including scheduling meetings, court dates, and deadlines

• Strong client relations skills, with a focus on providing excellent customer service and maintaining detail-oriented relationships

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .