Job Information
Springer Science & Business Media LLC HR Advisor, Payroll Specialist (US) in New York, New York
Job Title: HR Advisor, Payroll Specialist (US)
Location: New York (Hybrid Working Model)
Application Deadline: March 18th
About Springer Nature Group
Springer Nature opens the doors to discovery for researchers, educators, clinicians and other professionals. Every day, around the globe, our imprints, books, journals, platforms and technology solutions reach millions of people. For over 180 years our brands and imprints have been a trusted source of knowledge to these communities and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood and used by our communities - enabling them to improve outcomes, make progress, and benefit the generations that follow. Visit http://group.springernature.com/ and follow @SpringerNature / @SpringerNatureGroup
About The Role
The HR Advisor, Payroll Specialist is responsible for assisting the Head of Payroll with the processing and maintenance of five biweekly, multi-state payrolls, encompassing a total of approximately 800 employees, using the Dayforce HRIS system.
The role will ensure the integrity of the payroll process by maintaining and auditing pertinent payroll transactional data; fully managing the biweekly timesheet approval process; generating and delivering various reports; validating employee entitlements; documenting and troubleshooting system-related issues; and carrying out routine and ad-hoc administrative tasks.
This role will be in our NYP offices on a hybrid working model.
Responsibilities:
Input data entries using the Dayforce payroll system
Payroll processing and Team back-up during absence
Format GL Files for Upload into the SAP accounting system after each payroll
Provide 401(k) funding information to Finance on a biweekly basis; Update biweekly Payroll Summary spreadsheet; Maintain Schedule of Remittances for annual 401k Audit
Track special paid time offs - Ex. NY Prenatal sick time hours and input leave data into the Dayforce Time and Attendance system
Generate, Format, and Analyze Time and Attendance reports biweekly to spot timesheet errors and email managers accordingly
Follow-up with managers on any missed approvals
File payroll records in accordance with the company's and legal retention policies on a biweekly basis
Full Ownership for creating and formulating Workers Compensation Report by state for the preliminary rate assessment and the final Workers Comp Audit.
Additionally, coordinating with HRIS in doing necessary updates to employee level mis-coding when necessary
Experience, Skills & Qualifications:
BA/BS with a minimum of 3 years of professional HR / Payroll experience
Knowledge of integrated HRIS and Payroll Systems - Ceridian Dayforce preferred
Proficiency with Microsoft Suite and use of formulas, Pivot Tables, V-Lookup, etc.
Previous experience processing payroll and timesheets
Some knowledge of Federal, State and Local payroll regulations
Ability to work autonomously and adapt while managing competing priorities to produce quality deliverables and meet tight deadlines
Ability to work with and interact well with various departments, levels of managers, and employees while providing a high level of customer service
Excellent oral and written communication skills with the ability to draft concise and professional company-wide communications
Exceptional attention to detail and data integrity
Adheres to strict confidentiality requirements and protection of sensitive HR and Payroll data
Ability to work well with the HR/Payroll Team and must be a team player
PAYO affiliation and FPC designation preferred
Application Deadline: March 18, 2025
Springer Nature US provides a comprehensive and competitive benefits package which includes the benefit offerings listed below:
Medical, Dental and Vision
401(k) with company match and contribution
Hybrid office working policy, Summer Hours, and paid time off
Flexible Spending and Commuter programs
Multiple Life insurance options
Disability coverage
Tuition Assistance
Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance
Employee Assistance Program
Family friendly benefits and a variety of employee discounts
An array of Employee Social Networks
US Annualized Base Salary Range: $75,000 - 85,000. The salary offer may vary based on work experience, education, skill level and equity. The US salary range does not align with the salary ranges in other countries when converted to the currency of that country.
Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following poster: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
At Springer Nature, we value the diversity of our teams and work to build an inclusive culture, where people are treated fairly and can bring their differences to work and thrive. We empower our colleagues and value their diverse perspectives as we strive to attract, nurture and develop the very best talent.
Springer Nature was awarded Diversity Team of the Year at the 2022 British Diversity Awards. Find out more about our DEI work HERE.
If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation.
For more information about career opportunities in Springer Nature please visit our career page HERE.
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Job Posting End Date:
19-03-2025Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following “Equal Employment Opportunity Is The Law” poster:
http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf.
Minimum Salary: 75000.00 Maximum Salary: 85000.00 Salary Unit: Yearly