Jobs NYC

At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve.By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone.

AlixPartners has embraced a hybrid work model to provide flexibility and support our employees' work-life integration. Our hybrid model combines a mix of in-person at an AlixPartners office on Tuesday, Wednesday, & Thursday, and remote working options for Monday and Friday.

What you'll do

In this position on the AlixPartners Global Events Team, you will play a critical role in planning and executing high-quality internal and external events across the Americas. The ideal candidate will have demonstrated experience supporting the production and management of multiple large and small-scale events.

The Events Marketing Specialist is a full-time role located in New York, NY, and reports to the Global Head of Event Marketing. Paid relocation is not available for this position. Must have a passport and be willing to travel within the U.S. and Internationally.

• Support the planning and execution of Firm events, including:
• Work with the Global Events Team and internal stakeholders to assist in developing and executing a wide variety of internal and client-facing networking and content-focused events.
• Support the coordination of event content and printed or digital materials with internal and external speakers.
• Collaborate with graphics department to develop invitations, presentation documents, signage, and other event materials, ensuring all content is brand compliant.
• Assist with venue research and sourcing. Assist with preparing RFPs. Collect and analyze RFP responses. Collate and summarize RFP responses for stakeholders' review.
• Act as liaison on contract reviews with legal and procurement departments.
• Maintain payment calendar and process invoices.
• Assist with pre-event logistics such as liaising with vendors and venues, timely communicating any issues to the Events Team and monitoring resolution.
• Assist in the planning of food and beverage, room set-up, decor, entertainment, and audio/visual needs. Assist and monitor all the above on-site at events
• Support meeting space allocation by creating and maintaining meeting space grid and assigning breakout rooms per meeting agenda and special requests.
• Assist with the day-of logistics. This includes working with external vendors and overseeing a wide variety of guest/participant activities.
• Prepare day-of event supplies including printing name badges, signage, and coordinating delivery to venue.
• Assist with housing allocations, deviations, and changes.
• Maintain invitation lists in the Firm's CRM system. Provide timely attendance reports to Events Team and internal stakeholders.
• Assist with drafting and overseeing event invitation process.
• Assist with the communications schedule for large internal meetings.
• Respond to questions from invitees and guests.
• Manage and run webinars (Teams, Zoom) as needed.
• Assist with post-event wrap-up including reporting and/or documenting final budget and final attendance, as well as providing information for post-event attendee follow-up.
• Assist with developing and distributing post-event evaluation surveys. Analyze and summarize feedback.
• Consolidate and analyze post-event feedback from internal stakeholders and debriefing meetings; help identify best practices and recommend areas for improvement.
• Database management, including but not limited to, registration sites, CRM system, company intranet.
• Maintain comprehensive annual events calendar.
• Monitor activities against deadlines and budgets; proactively communicating issues, potential solutions, etc. to Events Team.
• Additional responsibilities as identified. This description is not designed to encompass a comprehensive listing of required activities, duties, or responsibilities.

What you'll need

• Bachelor's degree highly preferred.
• Minimum one (1) year of event experience, preferably in a professional services firm, corporate environment, or a Destination Management Company.
• Excellent initiative-taking, adaptability, and organizational skills to meet deadlines under tight timeframes.
• Collaborative style and customer-service mindset with the ability to interact professionally with a diverse group of people at all levels.
• Desire and ability to plan and execute events at the highest level.
• Executive presence. Comfortable working closely with senior executives and VIP guests.
• Excellent organization, time management, and problem-solving skills with the ability to prioritize tasks and adapt to changing circumstances while maintaining a high attention to detail.
• Familiarity with Cvent a plus, but not mandatory.
• Must be willing to travel within the U.S. and Internationally. (20%); Must have a passport.
• Excellent written and verbal communication skills in English.
• Core working hours are generally 8:30 AM - 5:30 PM, Monday - Friday; willingness to work outside of normal U.S. business hours, and as unique projects/needs arise.
• Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday.
• Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners'Code of Conduct and foster an inclusive environment with people at all levels of an organization.

MUST BE CURRENTLY AUTHORIZED TO WORK IN THE UNITED STATES. NO VISA OR IMMIGRATION SPONSORSHIP FOR THIS ROLE, NOW OR IN THE FUTURE. (e.g., H-1B, STEM OPT, TN, etc.)

The firm offers a comprehensive benefits program including health, vision, dental, disability, 401K, tuition reimbursement, identity theft protection, and mental wellness support. Employees will also receive a generous paid leave policy including vacation/personal time starting at 5.67 hours per pay period, sick time up to 80 hours annually, parental leave, and twelve holidays.

The hourly range for this role takes into account a number of factors and is between $33/hr. - $39/hr. with potential eligibility for an annual discretionary bonus.

AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability. AlixPartners is a proud Silver award-winning Veteran Friendly Employer.

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AlixPartners is a global firm of senior business and consulting professionals that specializes in improving corporate financial and operational performance, executing corporate turnarounds and providing litigation consulting and forensic accounting services when it really matters - in urgent, high-impact situations. More information is available at www.alixpartners.com.

All qualified applicants will receive consideration for employment without regard to among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, (age), status as a protected veteran, or disability. AlixPartners is a proud Bronze award-winning Veteran Friendly Employer.

Minimum Salary: 34320.00 Maximum Salary: 34320.00 Salary Unit: Yearly