Job Information
Rising Ground Bilingual Administrative Assistant for Medical and Travel in New York, New York
Overview
The Medical and Travel Coordinator Administrative Assistant will be responsible for the overall medical and travel needs of all UMC of the program, and they are met while the children are placed with us.
Administrative Assistant to Medical and Travel Coordinator job description:
Responsible for scheduling, tracking and coordinating all in-house and off campus medical services for all youth in the program.
Responsible to collect and track MARS, referrals, ER visits labs and any other medical follow up
Ensure timely documentation in the ORR portal of all Medical and Health related areas: Initial Medical Form, vaccines, laboratory tests, X-Rays, etc.
Track compliance of medical services to ensure children have medical and dental follow up visits as needed and as specify in the ORR policies and procedures.
Request Treatment Authorization Requests (TAR) as needed
Process all medical procedures through ORR for prior approval
Ensuring effective medical care, proper documentation, and reporting of all administration of medication to person served.
Monitoring and documenting all occurrences of shift and logging
Responsibilities
Works effectively with other professionals in the field
Maintains knowledge of issues affecting the UC
Supports and participates in the group interaction process
Update medical providers excel sheet
Tracking down dental, urgent care and ER services
Medical billing (Printing out TAR and sending out with invoice for payment or faxing it over to providers)
Faxing over medical documents to providers as needed
Filling out medical documents to fax to providers for services needed (For new patients especially)
Ensuring we receive all medical paperwork from providers to complete each case for submission for release
Any medication to be picked up (if needed when staff is not available)
Update POH Medical file in the M Drive for the campus clinic (Should have their initial forms with allergies stated (if any) as well as forms needed if minor ever need to go to the ER .
Making sure medical forms for each minor in the cottage are in binder for emergencies
Uploading documents
Ensures that all travel needs are planned, organized and executed in a timely manner
Complete an internet search on the different airlines to find the more suitable tickets for children and the most cost-effective tickets for the agency
Ensure that all children doing a direct flight are escorted by an airline escort
Arrange for travel team member to travel with children who have connecting flights
Meet with the Caseworkers and Lead Case worker to obtain details needed for the purchase of the ticket or any other details needed if the child is using ground transportation
Coordinate with the Travel Team transporting the minors to their sponsors, as needed, to cities close by to NY
Communicate with the sponsors as needed regarding travel needs
Work extended hours as needed
Maintain regular and cordial communication with the ORR Medical team
Attend all related trainings.
Performs other duties as assigned
Qualifications
College degree preferable
Two years’ experience working with youth in a residential setting
Knowledge of child welfare and immigration related legislation
Excellent verbal, written communication and organizational skills are essential
Proficient in Microsoft Office is a must
Bilingual (English/Spanish) a must
Job LocationsUS-NY-New York
Posted Date8 months ago(7/23/2024 1:00 PM)
Job ID 2024-2892
of Openings 1
Category Administrative